Implementation Plan

Schedule-HR's Team of specialists is assigned to develop and implement your data into the system and train your team to ensure 100% accuracy. You answer questions & fill out spreadsheets and Schedule-HR does the work. Schedule-HR's four-phase implementation plan ensures that your Schedule-HR Plus installation is 100% successful.

Upon the purchase of Schedule-HR Plus and the Schedule-HR Diamond Plus Implementation Plan, Schedule-HR will assign a designated team consisting of a Project Manager and Schedule Specialist along with your Sales representatives to your implementation. Your Schedule-HR Team will commit to a project plan that ensures a timely and successful implementation.

To ensure a successful implementation of your total scheduling solution, Schedule-HR has defined key implementation phases with associated objectives and responsibilities. Each implementation phase is carefully mapped to a project plan. The objectives, events, and responsibilities of each phase are outlined below.

Phase 1           Phase 2          Phase 3           Phase 4

Phase 1 - Pre-Implementation Planning

Objective:

Pre-Implementation Planning assures your department the optimum solution for your unique scheduling requirements. The Schedule-HR Project Manager will gain an understanding of your existing procedures and methodologies, as well as your goals for system automation.

After the implementation process is reviewed, a project plan is devised to carefully map responsibilities, deadlines and milestones.

Topics that will be addressed are:

• Designate Project Coordinator and Project Team.
• Review scheduling automation goals and objectives.
• Review current and planned scheduling processes.
• Review implementation process.
• Define project plan and milestone completion dates.
• Assign roles and responsibilities.
• Review data collection forms.

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Phase 2 - Data Conversion and Installation

Objective:

Highly trained Schedule-HR Specialists will configure the system to meet your specific scheduling requirements. This phase is an interactive process where our Specialists will enter the required employee, assignment, shift, station, pattern, post, contract, unit and qualification information, as well as build rule structures for achieving the highest possible degree of automation. The software and database will be loaded, configured and tested within your network environment.

Topics that will be addressed:

• Complete data collection forms.
• Complete Preference Setup forms.
• Configure data information and Preferences.
• Produce accurate schedules.
• Review schedules and provide feedback.
• Implement customer rules in proposed system (with the purchase of the Time & Attendance Module).
• Approve final schedules.
• Ship configured data, program and documentation to customer.

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Phase 3 - Training

Objective:

Your staff will be scheduled an online Net Meeting to review the proposed scheduling solution. Upon approval, two more Net Meetings will be scheduled to provide hands-on interactive training sessions. This will include a basic review of program features and functions and will also allow the attendees to solve typical scheduling problems directly. At the end of the training session, you and your staff will be ready to use the system.

• Attend Base Net Meeting Training 4 Hours.
• Attend Advanced Net Meeting Training 4 Hours.
• Special on-site training is also available at additional discounted rates.

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Phase 4 - Program Utilization Review

Objective:

After your staff has been using the system for two to three months, your assigned Project Team will discuss the system and automation benefits attained through a complete analysis review. Recommendations for further benefit realization will be provided.

Topics that will be addressed:

• The review of system usage.
• Compare goals met against pre-implementation plan.
• Outline recommendation for future system optimization.
• Complete customer satisfaction survey.

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