Schedule-HR Plus Features

There are many administrative, communication, employee, report, schedule, security and utility features available in Schedule-HR Plus. The list below covers most of these features.

Administration Features:

• Any number of user-defined Assignments with user defined staff coverage.
• Any number of user-defined Contracts.
• Any number of user-defined Facilities/Stores/Stations.
• Any number of user-defined Pattern Rotations.
• Any number of user-defined Qualification Groups.
• Any number of user-defined Qualifications/Skills.
• Any number of user-defined Shifts.
• Any number of user-defined Work Stations/Areas/Departments.
• Contract compliance to control overtime hours.
• Controls required rest periods between shifts and the number of days off per week.
• Total weekly hours restrictions defined in contracts.
• Gives administrators a tool to group employees by user-defined major & minor groups and each employee can belong to any number of groups.
• Multiple assignments at multiple locations can be assigned to pattern rotations.
• Multiple facility and multiple departments capable.
• Multiple Shifts per day capability in defined Pattern Rotations.
• Multi-Qualifications capability to control the qualified replacement employee.
• Unlimited number of additional employee packs is available.
• Patterned employees can retain pre-approved absences or holidays in advance of Schedule Generation.
• Patterned employees are designated a Pattern Start Date to belong to a Platoon, Team or Brigade of like employees.
• Pattern Rotations can be assigned to multiple employees.
• Scheduled Activity Codes may be designated as Paid or Unpaid Activities.
• User Defined Assignments with user defined staff coverage.
• You define the preferences and definitions and the program does the work.

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Communication Features:

• Use your modem to automate dialing a standard numeric beeper's phone number.
• Use your modem to dial a paging terminal and send a full-text alphanumeric page to your pager or PCS (Personal Communications Service) digital phone.
• Assign and track pagers to employees.
• Create canned messages to be utilized from paging functions.
• All pager messages are automatically logged.
• All pager messages sent can use the response system to track acceptance, rejections or no response calls.
• Phone log to track phone logs and utilizes the response system to track accepted, rejected and no response calls.
• Security control to gain access to modify the phone log and responsiveness.
• A shift request can be sent to multiple pagers at one time and will automatically send it to all selected employees who have pagers assigned to them with one phone call.
• Schedule shift changes can be automatically sent to the employee's assigned pager for confirmation.
• Send alerts, shift changes, scheduling, meeting notices to pagers.

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Employee Features:

• Administrators can view and update employee qualifications and expiration dates.
• All employees can retain one or more qualifications.
• Casual Staff are allowed to submit Availability through one of three methods:
  1. Use System Policy of 0% or 100% Availability.
  2. Availability Templates.
  3. Submit Daily Availability.
• Customizable Displayed Employee Nickname.
• Employee Schedule Method options are:
  • Scheduled with an assigned pattern.
  • Automatically scheduled using availability.
  • Manually assigned to shifts within the Schedule-HR Software.
  • Undefined Scheduling Method will not be scheduled.
• Maintains employee's multiple qualifications to maintain required shift restraints.
• Monitors employee qualifications expiration dates.
• Tracks employees Last Active Date from approved schedules.
• System Generated Employee IDs.
• Track Employee Contact Details: ID, First Name, Middle Initial, Last Name, Gender, Three Contact Phone Numbers, E-mail, Preferred Method of Contact, Paging Details and Employee Comments.
• Track Employee Employment Details: Hire Date, Termination Date, Date of Birth, Marital Status, Classification of Employment, Rate of Pay and/or Pay Ratio from Assigned Contract.
• Track Employee Scheduling Details: Scheduling Method, Active/Inactive Status.
• Employee incident reports to identify user-defined issues.
• Retains multiple phone numbers for contacting purposes.
• User-defined skill/qualification rating levels.
• Provides secure access to employees for viewing personal information, their schedule and to access the bidding process through other workstations.

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Report Features:

• Preview reports and WYSIWYG hard copy reporting.
• Produces individualized calendar schedule reports.
• Report on activity code to provide hours worked, vacation and sick time, etc.
• Reports can be customized to produce schedule reports by shift summary, by staff member, by location, by assignment, and/or by Activity Code.
• Reports can be previewed on your monitor, printed directly to your printer or a local network printer, or exported to other programs for later editing and printing.
• Reports have the flexibility to filter what information you want to see and how the data is sorted.
• Schedule reports can be filtered and printed on a single, all or selected employees with or without crew members.
• A user-defined date range used to print schedule reports.
• Schedule reports can include off shifts, open shifts (vacant), absent and/or trainees.
• Shift Summary report displays the staffing levels by analyzing the schedule and calculates the number of actual staff members per shift, number of staff members on holidays, number of staff members on an unscheduled leave, number of surplus staff members and the number of overtime shifts assigned.

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Schedule Features:

• Adjust start and end times of scheduled shifts.
• A user defined date range can print all historical schedules.
• Allows for a scheduler to change an employee's activity code that is immediately reflected in the schedule.
• Allows for the automated filling of open/vacant shifts and placing casual staffed employees on duty.
• Avoid schedule conflicts.
• During manual modifications of filling open shifts or replacing shifts with other employees, may indicate responses (including accepted, refused, no response) which a numerical number can be assigned to these responses and will compute a value of responsiveness and presents the scheduler a method to see the most responsiveness employee to be contacted to fill the shift.
• Export Schedules to Excel format and HTML format for email.
• Historical data including all actions that affect the employee.
• Make schedule changes easy & quickly.
• Multiple shifts for employee per day allowed.
• Provides an on-screen visual & reports on schedules indicating vacancies that require filling.
• Real time staff level utilization and reporting.
• Rotate schedule patterns easily.
• Schedule and position hundreds of employees in minutes with rotating patterns or required shifts.
• Schedule conflicts will appear to alert the scheduler in a user-defined color scheme.
• Schedule rotations, creation of pre-authorized days off, notification of expired requirements/qualifications.
• Schedule Views by Employee, Workstation and Shift.
• Schedule Views can filter the data by Employee, Station, Workstation, Activity, Assignment and user-defined groupings.
• Schedules casual staffed employees by grade/skill/qualification level.
• Scheduling Special Events or Additional Shift Loads.
• Simplifies schedule adjustment by providing a right-click menu list of options and a simple point-and-click user interface.
• Track all shift changes in a schedule with user-defined activity codes.
• User can manually assign employees to specific shifts.
• You can even rerun a previously created schedule to recreate the perfect schedule.
• Schedules can be generated and stored for any end-user defined period.
• Create schedules by Department, Physical Location, Assignment/Task.
• Allows for shift scheduling rotation.
• Automated vacation filling based on assigned replacement employees or will fill with a qualified employee.
• Allow schedulers to view and update employee information from the schedule.

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Security Features:

• Completely secure interface for three levels of user.
• Completely security interface for unlimited levels of end-user defined access.
• Extensive audit trails, error logs, security on management controls.
• Customized security levels can be defined for accessing menu options.
• Controlled product registration and licensing, prevents unauthorized users from gaining access to the data.
• User ID and password protection within multiple levels.

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Utility Features:

• Data changes are tracked in an historical audit trail including the time of the change, the new value and old value.
• Purging utilities to keep your data clean and current.
• Can easily export all pertinent time information to a number of different formats, your business will run smoothly and efficiently.
• Administrators to ensure accurate data integrity can automatically set and enforce regular run data validation checks.

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